Privacy statement OKayks

This is the privacy statement of OKayks, located at Printerweg 7 (3821AP) in Amersfoort. If after reading this you still have questions about your privacy, you can always contact us at contact@okayks.nl.

Personal data

When ordering something and concluding a contract with us, we need certain (personal) data from you in order to ensure that we can deliver your order. Personal data is all data relating to you as a person. We will always handle your personal data with care.

What personal data

OKayks processes the following categories of personal data:

  • Contact and name and address details;
  • Location data, such as postcodes with house numbers;
  • E-mail address;
  • IP address;
  • Financial data;
  • Account details, including your password and username (passwords are stored encrypted and are not visible to employees!)
  • Order history;
  • Day of birth and/or other personal important day;
  • Texts;
  • Other personal data.

We gebruiken de persoonsgegevens, zodat we contact kunnen opnemen over een bestelling, om onze diensten zo goed mogelijk uit te kunnen voeren. Om betalingen te kunnen verrichten en aan onze wettelijke verplichtingen te kunnen voldoen. Daarnaast kunnen we je zo persoonlijke advertenties laten zien op andere sites, onze eigen site verbeteren door het bezoekersgedrag te analyseren en het uitwisselen van gegevens met derden om onze dienst goed uit te kunnen voeren. Bovendien kunnen we je zo beter op de hoogte houden van onze producten en aanbiedingen, via onze nieuwsbrieven. Om betalingen te kunnen verrichten en aan onze wettelijke verplichtingen te kunnen voldoen. Daarnaast kunnen we je zo persoonlijke advertenties laten zien op andere sites, onze eigen site verbeteren door het bezoekersgedrag te analyseren en het uitwisselen van gegevens met derden om onze dienst goed uit te kunnen voeren. Bovendien kunnen we je zo beter op de hoogte houden van onze producten en aanbiedingen, via onze nieuwsbrieven.

Basis of processing

According to the AVG, we must have good reasons (‘grounds’) for processing personal data. OKayks maintains the following bases:

  • Legal obligation;
  • Execution of agreement;
  • Obtained (explicit) consent from data subjects;
  • Legitimate interest.

When providing the services of OKayks personal data is processed. OKayks only processes data that we consider necessary to improve our services. We are careful with the (personal) data we have collected about you and your use of our services. The basis for the data processing is the agreement you concluded with us. We may also process your personal data by visiting the website www.OKayks.nl, if you have given us permission to do so.

Necessity of processing

Without complete personal data, we cannot fully process and deliver orders. Therefore, the processing of your personal data is necessary for us to provide the service. If explicit permission is required for a specific purpose relating to your personal data, we will ask for this separately.

Geautomatiseerde besluitvorming

Als er sprake is van enige geautomatiseerde besluitvorming, wordt deze besluitvorming verricht door computersystemen en/of computerprogramma’s, zonder tussenkomst van menselijk handelen. In zo’n situatie, is de betrokkene zelf verantwoordelijk voor de gegevens die zij of zij verstrekt en die ten tijde van de geautomatiseerde besluitvorming worden gebruikt. Indien de gegevens niet juist of onvolledig blijken te zijn, komt schade ten gevolge hiervan voor rekening en risico van de betrokkene. Hiermee bedoelen wij ook het niet, niet tijdig of foutief uitvoeren van de overeenkomst.

Period of storage

Of course OKayks adheres to the relevant laws and regulations with respect to the processed personal data. If a longer retention period is necessary based on law or regulations, the personal data will be kept longer in accordance with these requirements. We will not keep all (obtained) personal data longer than strictly necessary.

Third-party processing

OKayks will only share personal data with third parties if this is strictly necessary for the execution of an agreement and to comply with relevant laws and regulations. No personal data will be sold. OKayks may have a legal obligation to share personal data with third parties. If personal data is shared with third parties, processing agreements will be made. The third parties with whom personal data is shared are:

  • The delivery service, since otherwise we cannot deliver the products. The category of personal data processed is contact and name and address data.
  • Payment orders are processed by the licensed payment institution Mollie. The general terms and conditions and privacy policy of Mollie apply to this. The category of personal data that are processed are contact and name and address details and financial data.
  • The accountant, for the purpose of executing an agreement. The category of personal data that are processed are contact and name and address details and financial data.
  • For sending newsletters we use the mail program MailPoet. The category of personal data that is processed is the e-mail address and contact and name and address details.

Security of personal data

OKayks is committed to the protection of your personal data and takes the state of technology, the implementation costs, the nature, scope, context and processing purposes into account, as well as the likelihood and severity of the various risks to the rights and freedoms of individuals, appropriate technical and organisational measures to ensure a risk-adjusted level of security. The security measures we have taken are explained here:

  • Your password is not stored and can only be checked when you log in.
  • Internet traffic to and from the website is encrypted
  • Digital communication with partners, such as delivery drivers, is encrypted
  • Customer and delivery details are confirmed via e-mail to the customer. If the receiving mail server supports encryption, this is used automatically.
  • All personal data is stored in locked rooms on the cloud to which only authorized staff have access

Website

By using the website you agree with the disclaimer. OKayks reserves the right to change the contents of its website and/or this disclaimer at any time without informing its customers and/or users of the website about this change. The content of the website has been composed with the utmost care, but may nevertheless contain inaccuracies or be incomplete. OKayks accepts no liability whatsoever for damage caused by or arising from the use of the website. The use of this website is entirely at the risk and expense of a user of the website. No rights can be derived from the content of the website. All texts on the website are copyrighted and owned by OKayks as far as these do not belong to third parties.

Cookies

We use technical, functional and analytical cookies to optimise the website. Cookies are small text files that are sent when you visit a website to make your user experience more efficient. We store the functional cookies so that the website looks good and you can use it easily. We also ask you when you first visit our website if we can use tracking cookies. We use our tracking cookies to show you ads on other websites and social media. Want to know more about our cookies? The use of cookies from other companies (third parties) is subject to the privacy and cookie policy of the company concerned. All information is provided here.

Browser settings

If you prefer not to allow websites to place cookies, you can adjust your browser settings. Before a cookie is placed, you will receive a warning and will have to give your permission for the cookie to be placed. If you do not give permission, it may result in the website working more poorly, for example. You can also remove installed cookies. To do this, you must adjust your browser settings via preferences, and then you can adjust the privacy settings.

Klachten

Should you have a complaint about the way in which OKayks handles your personal data or should you wish to exercise one of the above-mentioned rights, please contact us via the website, by e-mail (contact@OKayks.nl). To be sure that you wish to exercise a right, OKayks requests that you enclose a copy of your identity card. You may blacken your passport photo and MRZ (strip of numbers at the bottom) to protect your privacy. OKayks will respond to your request as soon as possible, within 3 working days at the latest. You can also file a complaint with the Dutch Data Protection Authority. This is the competent enforcement authority. To do so contact the Authority via this link: Autoriteitpersoonsgegevens – Tip ons.

Amendments Privacy Statement

OKayks may at any time amend the privacy statement. The most recent version is published on the website. Therefore you should always check the website for the most recent version. This version was last updated on 04-02-2021.

Cookies OKayks

For other types of cookies, your consent is required. We recommend accepting the cookies for the user-friendliness of the website. Visitors of the website have a check in option. The cookies that OKayks uses are functional cookies: these cookies make sure that the website works properly. These cookies do not affect your personal privacy so no permission needs to be asked and granted. With these cookies your browser settings are saved so that our website can be viewed in the best way, or that the website remains accessible (load-balancing) but also cookies that ensure that no other cookies may be placed (no-follow). On the website of OKayks cookies from Google are placed for Google Analytics. We do not keep information of what you do on the internet. Google Analytics may be obliged by applicable laws and regulations to provide access to this data. This means that OKayks cannot link information to a natural person. If you have any questions about this, please contact us via contact@OKayks.nl.

Rights of involved

As a data subject, you have the following rights:

  • Right of access;
    As a data subject, you have the right to obtain confirmation as to whether or not your personal data are being processed and, if so, to obtain access to the processing of those data.
  • Right of rectification;
    You have the right to obtain rectification and completion of inaccurate data.
  • Right to erasure of data;
    Without unreasonable delay, a data subject shall obtain the erasure of personal data concerning him or her.
  • Right to restriction of processing;
    As a data subject, you have the right to restrict the processing of your personal data. Please contact OKayks for this.
  • Right to data portability;
    A data subject has the right to obtain the personal data relating to him that he has provided to OKayks, in a structured, common and machine-readable form, and also to transfer this data to OKayks without being obstructed by the data controller to whom it was provided.
  • Right of objection;
    The data subject shall have the right to object, on grounds relating to his specific situation, at any time to the processing of personal data concerning him, including profiling based on those provisions. OKayks will cease processing personal data unless it demonstrates compelling legitimate grounds for processing which override the interests, freedoms and rights of the person concerned in connection with the exercise, establishment or support of legal claims.